3/17/17 Updates

CBT Weekly Meeting, 3/17/17



Testing window opens on Monday, March 20th.

DLM did an overall sweep, on Wednesday, to move the students to Grade 9, not grades 10 – 12 as they are all to be tested at the 9th grade level.

Staff has look at the DOB’s and compared them with the DOBs in the warehouse.  All have been corrected.

There was also a sweep done to determine if all the students were in the correct age range.  Districts will be notified if numerous changes were made.  If a district only have one or two changes, they will not be contacted.

2016-17 Special Instance Codes were posted on CBTSupport.  There is now a parent refusal code.

We are going to be posting information about transfer on CBTSupport.  If a student starts a test in one district & then transfers to another, the school district cannot make the change. They must notify DLM, who will then make the change in the Educator Portal.

CBT: Grades 3-8 ELA and Math  

Tech Updates with Shannon

We have received some questions about iPads using iOS9+ Please note the following important configurations for iPads using iOS 9+:

  1. They must be “Supervised” and managed by a Mobile Device Management (MDM) platform.
  2. Autonomous Single App Mode (ASAM) must be enabled.

A Quick Reference Guide will be released today to walk schools through the MDM process and the Nextera Setup & Installation Guide will be updated. All updates will be highlighted so they are easy to locate.

We expect that most schools testing on iPads are using MDM, but we want to make sure these issues are known and addressed through technical solutions. 

Operations Updates

  1. Please confirm with all schools that they are ready for Operational ELA to begin on Monday, March 27th!
  2. We need to hear feedback from our schools and districts that are working directly with students on the CBT practice tests: https://cbtsupport.nysed.gov/hc/en-us/articles/115001269226
  • The Tests Tab has been removed from Nextera Admin.
    1. It will be available again on Thursday, March 23rd.
    2. Reminder: this was removed because student login tickets should not be printed until 24-48 hours before the test.
    3. Consider this for your testing sessions. If there are student test sessions that begin on Wednesday, March 29th—you should not be printing login tickets until at least Monday, March 27th.
  1. Entering Not Tested Codes into Nextera Admin: this is on the Tests Tab.
    1. The Test Session Codes match what is available on the print answer sheets.
      1. Only new Not Tested code is the “Tested on Paper” code.
        1. You can find more information and PPT slides on how to set Not Tested Codes here: https://cbtsupport.nysed.gov/hc/en-us/articles/115001410063
  1. The ScorePoint Training Webinar registration is available on CBT Support and was sent out to the listservs yesterday.
    1. Link: https://cbtsupport.nysed.gov/hc/en-us/articles/115001411406
    2. If you are not already signed up for the CBT listserv, you can find information on how to request to be added for CBT news on CBT Support: https://cbtsupport.nysed.gov/hc/en-us/articles/115001183923

Update from Clara at the Office of State Assessment (OSA)

There are now numerous materials for operational tested posted online, under the Quick CBT Links (https://cbtsupport.nysed.gov/hc/en-us/sections/115000278583).

Many of these materials will also be delivered to schools next week. Teacher’s Directions can also be found on the OSA website: http://www.p12.nysed.gov/assessment/manuals/#ei

The School Administrator’s Manual (SAM) is also now available from the OSA website: http://www.p12.nysed.gov/assessment/manuals/#ei.  There are two volumes – computer based testing is covered in Volume 2. Nextera Admin is covered in Appendix Y of the SAM.  Additionally, the scoring leader handbook was also posted.  As noted above, a hard copy of the SAM will be mailed to schools early next week.

There was also an email blast on NYSED- P-12 regarding clarifications on test grades & how they should be administered to students. This is also in Volume 2 of the SAM.

Known Issues: Nextera Admin

  • Teachers who were loaded without an email address
    • They have a very long username with the format BEDS + FN/LN (this can be very long!)
    • These accounts are missing email addresses, so clicking “Activate” to send the user a “Welcome to Nextera” email does not send the email (obviously).
    • Please click on “View” on the teacher account listing to add/edit the email address for a teacher.
    • NYSED is looking into what we can do to improve this situation.