2018-19 DLM NYSED Roster File Layout for NYSAA

Roster Field Definitions

Field

Format; Length

Required

Definition

Special Notes

Roster name

Alphanumeric

Y

The name for the roster

This must be a unique name for each teacher’s roster. It is suggested that the following naming convention be used:

Unique ID assigned to teacher in Educator Portal followed by subject area.

For example: 999999999999johnsmitELA (nonpublic school)

123456789ELA (public school)

Subject

Alphanumeric

Y

Enter “ELA” or “English language arts” or “M” or “Mathematics” or “SCI” for Science.

 

 

Course

 

Alphanumeric

N

The identification code for a course.

 

Leave blank

School Identifier

 

Alphanumeric
up to 10

Y

The BEDSCODE of the school the student is attending.  Must include any leading zeros. This has been assigned by DLM to the school building as listed in NY’s organizational table.

The entry must match an entry in EP for your organization, or the file upload will fail.

School Year

 

YYYY

Y

The four-digit ending year of the current school year (e.g., for the 2018–2019 school year, you would enter 2019)

Use 2019

State Student Identifier

Numeric
up to 10

Y

The student’s NYSSIS ID number

This is assigned by NYSED.  Visit https://cbtsupport.nysed.gov/hc/en-us/articles/209607283 for additional information.

Local Student Identifier

Numeric
up to 10

N

The unique code assigned to the student by the school or local education agency. Must match field of same name in Enrollment file

 

Student Legal First Name

Alphanumeric

Y

The student’s first name

 

Student Legal Last Name

Alphanumeric

Y

The student’s last name

 

Educator Identifier

Alphanumeric

Y

To successfully match student to educator, this code must match the Educator_Identifier used in the User file. If it does not match an existing Educator_Identifier then the record will fail to upload

This is a required field for the test administrators (those with the role of teacher).

Educator First Name

Alphanumeric

Y

The educator’s first name

 

Educator Last Name

Alphanumeric

Y

The educator’s last name

 

Remove from roster

Remove or leave blank

N

If the information should be removed from a previously submitted roster, type Remove in this field. Otherwise, the field should remain blank